Pacific Northwest Region

Regional Meeting Minutes — August 15, 2009

Start: 5:23 pm

Clubs Represented:

• Big Sky- Warren Jones
• Twin County- Karen Bostwick
• Tri State- Willie Pope
• GSSC – Lynne Lewis
• Rose City- Ray Blomberg
• Willamette Valley- Karen Wurdinger

Not Represented:

• Alaska SC
• Cascade SV
• Hundesport Alaska
• Snohomish SC
• Boise WDA
• Treasure Valley WDA
• Greater Seattle WDA

Minutes: Motion to approve minutes as previously submitted: Motion Karen B., , 2nd Lynne passed unan

Treasurer’s Report: $4916.20 + Helper $750.00, full itemized report submitted by treasurer

Committee Reports: Warren Jones — The formation of a committee to “check” on the treasure/regional books every 2 years or motion to remove the rule from the bylaws.

• Willie appoints: Warren, Julie, and Sara to form the regional fund Auditing Committee

Candidates for New Regional Officers:

• Regional Director- Warren Jones
• Assistant Regional Director- Willie Pope
• Secretary- Emily Carte
• Treasurer- Sara Wallick
• Regional Breed Warden- Heidi Theis
• Regional Training Director- Willie Pope

Regional Officer Elections were all by acclimation:

• Karen Bostwick moved electing Warren as RD, Lynne 2nd passed unan
• Karen B. Motions: Willie Asst. Reg. Dir, Karen W. 2nd passed unan
• Lynne Motions: Emily Carte’ for Secretary, Ray 2nd passed unan
• Karen W. Motions: Sara Wallick Treasurer, Ray 2nd passed unan
• Karen W. Motions: Heidi Theis Regional Breed Warden, Ray 2nd passed unan
• Karen W. Motions: Willie Pope Regional Training Director, Ray 2nd passed unan

No Old Business

Regional Championship Bids:

• Willamette Valley bids- Regional Conformation Show
• Ray Motions: Karen W. 2nd passed unan
• Rose City bids- Regional Championship
• Lynne Motions: Willie 2nd passed unan
• Cascade Schutzhund Verein bids- Regional Helper Seminar
• Ray Motions: Karen W. 2nd
• Warren, Willie, Karen W, Ray vote yes Abstains- Lynne and Karen B.
• motion passes

New Business:

• Warren proposes bylaw change- removal of required 2 regional meetings per year to allow 1 per year per previously submitted draft
• Karen B. Motions: Lynne 2nd passed unanimous
• Warren proposes bylaw change requiring a majority of all regional clubs to pass any motion by electronic ballot, as previously submitted.
• Lynne Motions: Ray 2nd passed unanimous
• Warren proposes bylaw change- removal of demand for Regional bids for before trials (within the time limit) can be approved, per prev. submitted text.
• Lynne Motions: Ray 2nd passed unanimous
• Warren proposes bylaw change- Replace title and contents of Article XII with: Regional Website: The Region shall support a regional website to facilitate communication of important business and events with clubs and members in the region. Expenses for the maintenance shall be from the Regional Fund and approved by the board.
• Lynne Motions: Ray 2nd passed unanimous

Willie motions to end meeting: Ray 2nd

End: 6:41 pm

August 17, 2008 Minutes

SUMMARY

Call to Order:

The meeting was called to order by Regional Director Willie Pope at 11:12pm

Role Call: Quorum Present (6 of 13 Clubs represented with delegates)
Note: Clackamas SchH Club is no longer a club
Club / Delegate:
Alaska SchH Club / Not present
Big Sky SchH Club / Not present
Boise Working Dog Assoc / Not present
Cascade Working Dog Assoc / Hal Lymus
German Shepherd SchH Club / Lynne Lewis
Greater Seattle Working Dog Assoc / Not present
Hundesport Alaska / Not present
Rose City Working Dog Assoc / Dean Wilkins
Snohomish SchH Club / Tom Argyle
Treasure Valley Working Dog Assoc / Not present
Tri-State SchH Assoc / Elizabeth Kohl
Twin County SchH Club / Karen Bostwick
Willamette Valley SchH Club / Not present

Officer Reports:

Regional Director
Willie’s hope in the future is for the region to all get along better. Willie wants to facilitate that process. Willie’s interest is to support the wishes of the majority of the region. We need volunteers for some of the region’s activities. Willie will help support those volunteers. Karen asked what some of those plans would be. Willie responded that he will be sending out a newsletter and attempt to get committees more active (Youth Committee, Training Director Position).

Question: what can be done to increase participation in regional activities? Answer: need to take that slowly and talk with individuals one on one. Willie wants to gather more ideas/input from everyone in order to increase participation.

Possible Regional report into USA magazine on a regular basis. ·

Regional Training Director
GSSC is considering hosting of the Regional Conformation Show with the intent to draw more working-dog lines. GSSC is working with Heidi Theis to help support the event. Lynne is working on setting a date. Lynne is also working on dates and ideas for types of training events wanted/needed. Input is needed to host events to help the needs.

Lynne asked each club to submit types of regional events they would like to have held. Question: Is there help (funds) to help support those efforts? Answer: we need to discuss this later in the meeting under the budget item in old business. ·

Regional Youth Director
Discussion: there are very few youth attending events, although four of the clubs represented at the meeting have youth working in their clubs. Marion had sent out a request for ideas and received no response. Suggestion to focus more on all aspects of Schutzhund – and include both conformation and working-dogs.

Elections:

Regional Breed Warden: Nomination: Heidi Theis.
Heidi Theis elected as Regional Breed Warden.

Unfinished Business:

2009 Regional Championship: No club volunteered to host the event. Dean Wilkins will discuss it with his club. Tom Argyle also asked about required field size: it was discussed that “regulation size” is needed. However, many events are held on smaller fields. When clubs make a bid they should include information about the event field. Approval by the region should take that into consideration. Willie will send out another request for clubs to consider hosting. We may need to consider a regional effort to host the Championship. Combining the Regional Helper Seminar and the Regional Championship was raised. Both events would need to be held in appropriate windows and regional approval would be needed. Funds for the combined event would need to be kept separate since there is separate funding support for the Helper Seminar.

2009 Regional Conformation Show: No club volunteered to host the event (although GSSC is considering it). Willie will include this event in his request for clubs to consider hosting.

New Business:
Regional Trophy donation: PNW approved $200 to WUSV last year, but the amount was supposed to be $250. MOTION: to support $250 for PNW Regional Trophy donation. Hal moved, Lynne seconded. 5 in favor, 1 abstention. Motion passed.

PNW Website: Discussion to get the Regional Website started and supported: Lynne set it up personally when she was Regional Director. Tom said Jack Stevens is very knowledgeable on the Web. He may be interested in doing the Website. An additional suggestion was made to research possible professional webmasters and associated cost. Dean will bring this information to the next meeting.

Question: can non-delegates make a motion? Specific reference was not found in the current Bylaws or in Sturgis. The Regional Director made an executive decision to limit any motions made to the delegates attending this meeting. All attendees, however, are able to discuss and make suggestions. This topic will be on the agenda for the next meeting as a possible Standing Rule.

USA Magazine and PNW Quarterly Report: Regional Director to submit Regional news to the USA Magazine: Willie agreed to prepare a regular news item. Regional Director will submit a quarterly report to the USA President. The two items will be combined to be more efficient.

USA Youth Committee : The USA Youth Committee received 501C3 non-profit status for college/university scholarships. The fund currently has approximately $600. Donations are requested. · PNW Bylaws Changes: (Note: 2/3rd of the clubs in attendance (4 votes from 6 clubs in attendance) are required for approval of PNW Bylaw amendments).

Notice of proposed Bylaw Changes was sent to Club Contacts July 15, 2008, by registered mail. Proposed Changes are attached to these Minutes.

Proposed Change #1. Members of the Board
MOTION: to approve as written, but with the last sentence in Section F deleted. Lynne moved, Dean seconded. Discussion: Section F should reference all aspects of Schutzhund. Friendly amendment to the motion: to approve Section A-E as written and table Section F until it is rewritten. Friendly amendment accepted by Lynne and Dean. 6 in favor. Motion Passed.

MOTION: to table section F and rewrite it to be more applicable to the Training Director (to include all aspects of Schutzhund). Karen moved, Elizabeth seconded. 6 in favor. Motion Passed.

Proposed Change #2: Vacancies of the Board.
MOTION: to accept proposed changes pending corrections of grammatical edits. Lynne moved, Dean seconded. 6 in favor. Motion passed.

MOTION: to allow grammatical and minor editorial changes to be made throughout amended Bylaws. Karen moved, Lynne seconded. 6 in favor. Motion passed.

Proposed Change #3: Regional Meetings and Quorums:
MOTION: accept proposed change. Karen moved, Lynne seconded. Discussion: need to make sure all delegates maintain appropriate software. Secretary will use Email Receipt Requested to make sure all club contacts receive the email. 6 in favor. Motion Passed.

Proposed Change #4: Election of Members of the Board:
MOTION: accept proposed change. Elizabeth moved, Lynne seconded. Discussion: nominations need a second, but write-in election names do not need a second since a write-in is a vote, not a nomination. 6 in favor. Motion Passed.

Proposed Change #5: Change of Window for Regional Championship:
Discussion: this may be too long of a window. However, the hosting club still needs to put in a date by January 15th. MOTION: to accept the proposed change with the following additional wording: “the hosting club must notify the region no later than 30 days following their selection to host.” Lynne moved, Tom seconded. 6 in favor. Motion Passed.

Change in Delegates: Elizabeth Kohl left the meeting. A quorum was still present (1/3of 13 clubs = 4.33 = 5 clubs required for a quorum). 2/3rd of the clubs in attendance at the meeting are required for Bylaw amendment change: 2/3 of 5 clubs = 3.33 = 4 votes to approve any Bylaw changes).

Proposed Change #6: Authorized use of funds:
Discussion: this allows cost of hosting official events (including the Helper Seminar) to be paid from the regional fund (excess expenses over and above income received). Clubs may retain profits over and above expenses once the regional fund has been reimbursed for any money advanced. The Regional Director and Treasurer would make the decision as to appropriate use of funds. MOTION: TCSC receive $250 from Regional Helper Fund. (Dean moved, Lynne seconded) 5 in favor. Motion Passed.

MOTION: to accept the proposed Bylaw change. Lynne moved, Dean seconded. 5 in favor. Motion Passed.

Proposed Change #7: Bylaw Amendments
MOTION: to accept the proposed Bylaw change with the following change: 2/3 vote, not 2/3 majority vote. Karen moved, Lynne seconded. 5 in favor. Motion Passed.

Proposed Change #8: Standing Rules
MOTION: to accept the proposed Bylaw change. Lynne moved, Karen seconded. 5 in favor. Motion Passed.

GSSC Request for 2008 Regional Championship loss ($800 expenses over and above all revenue). GSCC requested reimbursement for part of those expenses – the appropriate amount to be determined by the Regional Director and Treasurer. MOTION: to reimburse GSSC for their expenses (receipts required) over and above income. Karen moved, Lynne seconded. 5 in favor. Motion Passed.

Budget Proposal from Old Business:
MOTION to have all three proposals be disregarded at this point due to the changes just approved to the Bylaws. Karen moved, Tom seconded. 5 in favor. Motion Passed.

Region Hosting for the Regional Championship: Willie announced that as Regional Director he will take responsibility to coordinate efforts to have a Regional hosting of the Championship. The Regional Championship might have to be combined with the Regional Conformation Show. Willie will send a proposal out soon – unless an individual club comes forward to volunteer for one or both Regional events.

Good of the Region: Items discussed in other sections of the minutes.

Adjourn: MOTION: to adjourn. (Dean moved, Lynne seconded). 5 in favor. Motion Passed. Meeting was adjourned at 1:30pm.

Joyce Westgard
PNW Regional Secretary